MINI BRAINSTORM (3/5/2010)

Thank you everyone for coming down on your precious Saturday for our small group meeting.

Due to the excessive amount of information generated, I decided to upload a summary of each discussion.

Finance:

- Sponsorship letter to be churned out asap

- To go through MR for vetting before sending out to the different organizations

- Sponsorship letter to be accompanied with ppt slides

Programming:

Our programme list:

1.        Art and Craft (handprint collage and shape drawing)                     2.        Excursion (Possible location: Zoo)

3.        Number Counting (Vietnamese)

4.        Skit

5.        Dance

6.        Ball Games (Passing, bouncing, throwing)

7.        Paper Plane (Folding and flying)

8.        Playground (swing, see-saw)

9.        Learn animal songs and animal sounds (Vietnamese)

10.     Morning Exercise

11.     Song Performance

12.     Pass the Parcel (music)

13.     Storytelling

14.     Simple Music Instrument

15.     Smell sensory experience

16.     Touch/texture sensory experience

17.     Donkey card game

18.     Blow bubbles

19.     Scissor, Paper, Stone

        To Programming team, please take note that all details and instructions of activities are to be ready by next Tuesday, 11/5/2010 before our mass meeting. Grab your partner quick and start moving!!:)

Fundraising:

Items for fundraising
    • Postcards
    • T-shirts
    • Food

1. POSTCARDS
- 1000 pieces of 4 different designs
- Double sided
- Size: A6
- est. 40 cents each (cost price)
- Logos and sponsors included at the back of the postcards

2. T-SHIRTS
- Quantity: est. 100
- Design suggestions
• typography style
• 1 common design and mass produce
• single colour design
• front design with logo at the back of the t-shirt

3. FOOD
- Cookies and Brownies
• Mothers’ Day suggestion (TBC)
  } taking orders from friends through facebook
  } 2 choices for production
     > order from factories/school (Metta school)/Qiuyi’s friend and sell them at higher price
     > produce ourselves (backup plan)
*Metta School is a special school, located at Simei, which does some bakery by their students*
  } set a quota for Mothers’ Day (to prevent large number of orders coming in as we have limited labour)
  } things to go along with the pastries
     > ribbon/string
     > small card
     > pretty pattern plastic bag
  } couples of things to take note
     > pricing of the pastries
     > size
     > delivery
     > production (if we are baking ourselves)
     > packing and decoration
     > publicity
  x Problems
     > timing wise is very rush
     > difficulty in setting the price of the pastries
     > do we continue to sell after Mothers’ Day?
- Ka Chap Puteh
- Herbal bubble tea  (too many items already)
- Hotdog bread
- Nyonya Kuey (order from factories)

Publicity for booth
• Suggested media
  - through FB
  - Flyers and posters around the polytechnics
x Problems
   - are we allowed to paste posters around the school?

Set Budget
- SGD $2000

Roles and Responsibilities

Name	Responsibilities	Deadlines
Maurice	1. Contact 4 polytechnics to get permission for setting up booth (SP/RP/NP/NYP)	Wed (5/5)
Shuyi	1. Contact TP (Design) to get permission for setting up booth 2. Check out tee printing at army market	Wed (5/5)
Shafiqah	1. Check out manufacturer for kah cham puteh 2. Find out the prices for the plastic bags and ribbons	Wed (5/5) Wed (5.5)
Henry	1. Get information from Metta school about the cookies 2. Find out tee printing 3. Check out manufacturer for Nyonya Kuey 4. Find hotdog distributors	Mon (3/5) Wed (5/5) Wed (5/5) Wed (5/5)
Qiuyi	1. Set up FB event for Mothers’ Day orders	TBC
Jiahao	1. Check out factories for brownies 2. Get more information from nyonya kuey factories 3. Do tee design	Mon (3/5) Wed (5/5) TBC

Information for/from Poly (during seeking for permission)
• We are working on a charity project, collaborating with Mercy Relief
• Things we will be selling (mentioned above)
• We will be setting up booth around 3^rd or 4^th week of May
• Are we allowed to publicize the booth (such as pasting posters around the school)?
• Location of the booth
• Do we need to pay for setting up a booth? If yes, how much?
• Is there any bazaar or carnival that we can join in during that period of time?
• Are we allowed to sell food? (ask when we mention about the items we are selling)

Questions for tee printing
• How much will it cost to print est. 100 tee of single colour (front back)?
• How long will it take for them to produce these 100 tee?
• How many colours are there for the tees?
• What are the different sizes?

Thank you, Shuyi for coming up with the minutes for Fundraising discussion:)

That's all folks! Check out the blog for more information.